Record Retention in the Digital Age: What to Keep, When to Destroy, What Holds Up in Court?

Audit & Accounting Compliance Frontline & New Accounts Human Resources IRA & HSA Lending Operations Deposit Account Compliance Senior Management & Directors IT & Cybersecurity

On-Demand Webinar

StreamedAug 21, 2024Duration90 minutes

Unlimited & shareable access starting two business days after live stream
Available on desktop, mobile & tablet devices 24/7
Take-away toolkit
Ability to download webinar video
Presenter's contact info for questions

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Record retention is serious business – and the electronic age further muddies the waters.

Do you know which imaged documents should be kept – or destroyed? Are you complying with your institution’s policy? Does your policy address e-records? Does an imaged document carry the same weight as the original? Uncertain? Attend this webinar to learn the answers to these questions and more.

AFTER THIS WEBINAR YOU’LL BE ABLE TO:

Understand when an imaged document is legally enforceable and when an originally signed document must be retained
Determine when it is permissible to deliver disclosures, contracts, and statements electronically
Analyze your financial institution’s operational requirements regarding electronic records
Develop record retention policies for electronic and imaged documents
Understand the requirements of the federal Electronic Signatures in Global and National Commerce Act (E-SIGN Act)

WEBINAR DETAILS

Although the new digital age can make transactions more convenient, it also complicates record retention for financial institutions. Every day, your institution processes many electronic documents and records and relies on numerous imaged documents. Not all imaged documents are treated the same under the law. Do you know which originally signed documents must be retained and which can be destroyed after they are imaged? It’s more important than ever to understand the rules regarding electronic and imaged documents to adequately protect your financial institution.

WHO SHOULD ATTEND?

This informative session is designed for deposit and loan personnel, including retail officers, commercial officers, technology staff, service personnel, attorneys, compliance officers, auditors, managers, and others involved in creating record retention policies and responding to document requests.

TAKE-AWAY TOOLKIT

Sample language you can add to existing document retention policy to authorize use of imaged documents
Special provisions to obtain consumer consent for the use of electronic documents
Employee training log
Interactive quiz
PDF of slides and speaker’s contact info for follow-up questions
Attendance certificate provided to self-report CE credits

NOTE: All materials are subject to copyright. Transmission, retransmission, or republishing of any webinar to other institutions or those not employed by your institution is prohibited. Print materials may be copied for eligible participants only.

TESTIMONIALS

"This webinar shared some great information and thought for us to update our Record Retention Policy Guidance as relating to our original documents and electronic documents."
-- Robin, Bank of the Pacific