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Imaged Documents: What to Keep, What to Destroy, What Holds Up in Court?

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Thursday, March 2, 2017

12:00 pm – 1:30 pm PT
1:00 pm – 2:30 pm MT
2:00 pm – 3:30 pm CT
3:00 pm – 4:30 pm ET

Imaged documents are prevalent on both the deposit side and the credit side of your financial institution. Every day, your institution processes numerous imaged checks and deposit records. Image technology can make transactions more convenient, but it also can complicate matters. Do you know the legal requirements for imaged checks? Which original documents must be retained and which can be destroyed? Not all imaged documents are treated the same under the law. Understanding the rules can protect your institution from costly mistakes.

Continuing Education: Attendance verification for CE credits upon request

HIGHLIGHTS

  • Review of the Electronic Signatures in Global and National Commerce Act (E-SIGN Act)
  • What is the distinction between an imaged document and an electronic signature?
  • When is an imaged document legally enforceable?
  • When do courts require the original document?
  • When can the original be destroyed after the document or check is imaged?
  • Can a third party require you to keep the original document after it has been imaged?
  • How do you properly protect and destroy electronically stored information?

  • TAKE-AWAY TOOLKIT
    • Sample document retention policy language that authorizes use of imaged documents
    • Special provisions to obtain consent from consumers for the use of imaged documents
    • Employee training log
    • Quiz you can administer to measure staff learning and a separate answer key

WHO SHOULD ATTEND?

This informative session is designed for both the deposit and the credit sides of your institution, including deposit and loan operations, officers, managers, auditors, compliance personnel, and others involved in document imaging, storage, and retrieval.

PLEASE NOTE: Webinar content is subject to copyright and intended for your individual financial institution’s use only.